College Standing Committees
The following is a listing and descriptions of the College's standing committees. It is maintained by the Secretary of the College (currently the Associate Dean for Academic Affairs and Student Services). The description for each committee includes: name of the committee, a statement of duties, description of membership and officers, listing of College Office administrative liaison, who is responsible for establishment (and abolishment), any special comments needed regarding the committee and dates of establishment and revisions of the committee description. A listing of current academic year membership of each Committee, maintained by the College Secretary.
The College seeks a committee structure that assures that the work of the College is done effectively and that the time members spend in committee work is time well spent. Unless otherwise indicated, membership of standing committees in the College are appointed by the Dean or a designee of the Dean on an annually (academic year basis to begin service at the start of Autumn quarter). Committees are expected to report to the Dean and the faculty of the College. Each Committee is expected to report annually at one of the regular meetings of the College Faculty. Schedule for annual reporting is included below. A brief written report to attach to the minutes of the meeting will be expected.
Committees can be added to this list by submission of information regarding the Committee to the College Secretary. The COE Faculty Rules state "The Dean, the Faculty of the College, or the Committee on Academic Affairs may each establish or abolish additional committees and subcommittees. The individual or group that establishes a committee or subcommittee has the primary responsibility to abolish it when it is no longer needed. Ordinarily such committees and subcommittees should be established with a specific charge and for a limited period of existence, but some will be standing subcommittees of the Committee on Academic Affairs.
It is the policy of the Faculty that students serve on all committees of the College except where compelling reasons require otherwise. Appointments of students to committees should be made only after consultation with representative of appropriate student organizations. Procedures for seeking student members is further described in 7.2 of the COE Faculty Rules.
Last Updated 4/27/01
Committee Faculty Meeting for Report
1. Administrative:
1.1 Executive Autumn
1.2 Promotion and Tenure Spring
1.3 Faculty Professional Leave Advisory Spring
1.4 Faculty Salary Appeals Winter
2. Curriculum:
2.1 Academic Affairs Winter
2.2 Core Curriculum and UG Services Winter
2.3 Outcomes Assessment for UG Engineering Programs Autumn
2.4 Student Project Advisory Winter
2.5 Undergraduate Honors Autumn
2.6 Academic Standards and Progress Autumn
2.7 Graduate Program Chairs Spring
3. Outreach and Special Projects:
3.1 Honors, Honorary Degrees and Awards Autumn
4. Research:
4.1 EES Advisory Council Spring
4.2 College Research Spring
1.0 Administrative:
1.1 Executive
Duties: The purpose of this committee is to work in concert with the Dean in providing administration and active leadership in the promotion, direction and support of the educational and research activities of the College.
Membership:
" Dean
" Department Chairs (departments listed in Section 4.2 of the College
of Engineering, Rules of the College Faculty)
" School Directors
" Academic Center Directors (as defined by Rules of the University
Faculty, Chapter 3335-3-36)
" Associate Deans
Officers: The Dean shall serve as Chair of the Committee
Administrative Liaison: Associate Dean for Administration and Planning
Established by: Dean
Revision Dates: 9/17/99
1.2 Promotion and Tenure
Duties:
The purposes of this committee are:
a) Ensure that high standards of excellence are maintained in the college
promotion and tenure process
b) Serve as an advisory body to the Dean, and as requested by the Dean,
on matters concerning faculty promotion and/or tenure, including recommendations
submitted by a Tenure Initiating Unit (TIU) [University Faculty Additional
Rules: Chapter 3335-47-04(C)(2)]
c) Determine where the TIU conducted a rigorous promotion and/or tenure
review and reached a recommendation consistent with College and TIU
policies, procedures, practices and standards [University Faculty Additional
Rules: Chapter 3335-47-04(C)(1)(a)]
d) Determine where the weight of the evidence lies in promotion and/or
tenure cases in which there is not a clear or consistent recommendation
from the review conducted in the TIU [University Faculty Additional
Rules: Chapter 3335-47-04(C)(1)(b)]
e) Review TIU Appointment, Promotion and Tenure documents and recommend
to the Dean that the document submitted to the Dean for approval be:
(1) approved and forwarded to the Provost, or (2) returned to the TIU
with changes recommended.
Membership:
" Six members appointed by the Dean.
" Each year, three members will remain on the P&T Committee
for the following year, one of whom shall be appointed P&T Committee
chair by the Dean
" Membership shall be rotated among the TIU's
Officers: A Chair of the Committee shall be selected annually by the Dean from the three continuing members.
Administrative Liaison: Associate Dean for Administration and Planning
Established by: Rules of the University Faculty, Chapter 3335-47-04(C)(2), "The dean of a college shall have a standing faculty promotion and tenure committee which is advisory to the dean." Purposes and Memberships must be as described in the College Appointment, Promotion and Tenure Document.
Comments: Important reference materials include the most recent revisions of: (1) "Appointments, Promotion and Tenure Document, College of Engineering," and (2) Rules of the University Faculty, Chapter 3335-47, "Additional Rules of the University Faculty concerning Faculty Appointments, Re-appointments, Promotion and Tenure."
Revision Dates: 9/17/99
1.3 Faculty Professional Leave Advisory
Duties:
This committee has the responsibility to assure the appropriate use
of professional leaves by College faculty by:
a) Evaluating and ranking proposals for professional leave
b) Recommending, to the Dean, faculty for professional leave each year
c) Promoting the use of professional leaves by faculty of the College
Membership:
" Four to Seven Faculty Members with prior leave experience, appointed
by the Dean for staggered 2-year terms. No limit is to exist on number
of terms of service.
" Associate Dean for Academic Affairs and Student Services - Ex-Officio
Voting Member
Officers: The Associate Dean shall serve as Chair of the Committee.
Administrative Liaison: Associate Dean for Academic Affairs and Student Services
Established by: Dean
Comment: Because of confidential information shared, committee meetings are open to committee members only.
Revision Dates: 9/17/99
1.4 Faculty Salary Appeals Committee
Duties:
This committee is to administer faculty salary appeals within the College,
consistent with the process and procedures established by the Office
of Academic Affairs (OAA) Faculty Salary Equity Appeals Process. The
OAA appeals process is intended to address only salary appeals that
are based on the appellant's belief that his or her salary is lower
that comparable faculty within his or her unit and that the salary disparity
can not be explained by factors that appropriately affect salary levels.
Membership: Three members of the College Executive Committee convened
in accordance with the "College Faculty Salary Appeals Committee
Membership Rotation, College of Engineering, January 25, 1999."
Officers: None.
Administrative Liaison: Associate Dean for Administration and Planning
Established by: Requirement of Office of Academic Affairs, "Faculty Salary Equity Appeals Process and Procedures," 7/98, Paragraph C, "There will be a faculty salary appeals committee at the college level…"
Revision Dates: 9/17/99
2. Curriculum:
2.1 Academic Affairs
Comment: The following is extracted from Section 5. of the Faculty Rules of the College of Engineering. It is repeated here for convenience. The most current version of the Faculty Rules is the authoritative source for description related to this Committee.
Faculty membership: One member shall be elected from each department listed in paragraph 4.2 (Faculty Rules), including the Department of Food, Agricultural and Biological Engineering, from the Biomedical Engineering, and the Engineering Physics; but excluding the Austin E. Knowlton School of Architecture. In addition, each department or program having representation may elect one additional member for each section (as defined in university rule 3335-3-34(g)) within the department or program. The term of membership shall be three years, such terms beginning on October 1. Approximately one-third of the membership terms shall expire each year.
Each unit defined in paragraph 4.2 (Faculty Rules), the engineering programs of Food, Agricultural and Biological engineering, Biomedical Engineering, and Engineering Physics shall have one vote each on the committee. Multiple members representing a singular department, or other designated unit, will act as a caucus to decide how to cast their unit's vote. Each caucus will decide which member shall cast its vote.
Election of Members: Members shall be elected by the faculty of each concerned department, division, and program as they are defined above.
Student Members: The Chair of the Committee shall appoint, from the lists of interested student supplied by the College Secretary, one undergraduate student and one graduate student for terms of office not to exceed one year. Unless otherwise determined by the Committee, at least one student shall serve on each of its subcommittees. Student members of the subcommittees need not be members of the Committee but shall be appointed in the same manner by the Chair for terms not to exceed one year. Student members of the Committee on Academic Affairs or its subcommittees shall not participate in election of a new Committee Chair.
Representation by members: Each member is expected to become familiar with and advance before the Committee proposals originating in the department from which the member is elected, but each member also has the responsibility to act for the benefit of the College as a whole.
Officers: During each Spring quarter, the Committee shall elect from its continuing members a Chairperson for the following year beginning October 1. The Secretary of the College or such other person as the Dean shall appoint shall be the Secretary of the Committee with the right to discuss but without the right to vote.
Powers Delegated: Subject to the separate powers of the Austin E. Knowlton School of Architecture, the Committee shall (a) Certify at the end of each quarter lists of students who have fulfilled the requirements for a degree or for whom special recommendations is made and recommended by the Faculty membership of the University Senate and the Board of Trustees, candidates for degrees. The Committee may delegate this task or any portion of it to the Secretary of the Committee. (b) Review and approve or disapprove proposals for changes in courses and curricula which are recommended by departments reporting its decisions directly to the departments concerned and, subject to appeal as described in paragraph 5.9 (Faculty Rules, also later in this text) of these rules, to the University Council on Academic Affairs.
Responsibilities of Academic Policy: The Committee shall be responsible for making recommendations to the Faculty of the College concerning the educational and academic policies of the College. This shall include, but not be limited to, the responsibility to make recommendations concerning the establishment, alteration, and abolition of all curricula and courses offered by the College, and all departments, schools, and bureaus of the College. In carrying out its activities under this paragraph, the Committee shall, when appropriate, consult with its counterpart committee in the Austin E. Knowlton School of Architecture.
Action of the Committee: No action of the Committee other than one concerning a matter described above in Powers Delegated shall be effective until it appears in the form of an approved motion in the published minutes of the Committee.
In addition the faculty rules state "Faculty members of the standing subcommittees of the Committee on Academic Affairs shall be appointed by the Dean. At least one member of each standing subcommittee of the College Committee on Academic Affairs should also be a member of the College Committee on Academic Affairs."
Minutes: The Secretary of the Committee shall prepare minutes of the Committee meetings and shall publish them by causing them to be sent to each member of the Committee and to the Chairperson of each department represented on the Committee.
Appeal: Any action of the Committee may be appealed to the Faculty of the College by twenty-five percent of the members of the Committee present at the meeting at which the vote is taken or upon written petition, addressed to the Secretary of the College, signed by twenty-five faculty members or by the majority of the faculty members of any department, such petitions being received at the administrative offices of the College within ten days after publication of the minutes containing a report of the action. The action being appealed shall be placed on the agenda, referred to in paragraph 3.4 (Faculty Rules), for the next regular or special meeting of the Faculty of the College.
Administrative Liaison: Associate Dean for Academic Affairs and Student Services
Established by: Faculty Rules of the College
Revision Dates: 9/17/99
2.2 Core Curriculum and UG Services
Duties:
This committee has the responsibility for the on-going development of
the engineering core curriculum, the engineering general education curriculum,
College listed courses and undergraduate student services within the
college. It specific responsibilities include:
a) monitor and suggest changes to the engineering core curriculum, including
the general education component.
b) establish liaisons with other units supplying courses used by COE
undergraduates (i.e. English, Math, Physics, Chemistry, Statistics,
Biology, etc.)
c) act as the curriculum committee for all courses carrying an ENG designation,
including ENG 181 and 182 Introduction to Engineering sequence.
d) act as the curriculum committee for the Freshman Engineering Honors
program.
e) act as an oversight committee for the Technical Communications Resource
Center.
f) act as a liaison between Career Services Program and the academic
programs of the college.
The
committee is expected to work closely with the College Committee on
Academic Affairs and shall make all recommendations for curriculum and
policy changes through that committee.
Membership:
" Faculty membership, selection and voting rights shall be the
same as those specified for the College Committee on Academic Affairs
in the College Bylaws.
" Associate Dean for Academic Affairs and Student Services - Ex-Officio
non-Voting Member
" One staff member of AA & SS - appointed by Associate Dean
AA&SS, secretary for the committee, Ex-Officio non-voting member
" One member of the Career Services Staff - appointed by the Director
of Career Services, Ex-Officio non-voting member
" One Undergraduate Student - voting member
" One Department/Program Advisor - three-year term, selected by
the College Advisors, - voting member
" Others individuals appointed by the Associate Dean AA&SS
as needed.
This committee may coop other faculty, staff and students for membership in subcommittees, task forces or work groups as may be established by the Committee to accomplish its mission. However each subcommittee, task force or work group should contain at least one member of the Committee at large.
Officers: The Committee shall during the spring quarter of each year elect a new Chair for the following year from the continuing members of the Committee. The College Staff representative shall serve as Secretary of the Committee.
Administrative Liaison: Associate Dean for Academic Affairs and Student Services
Established by: Dean
Revision Dates: 9/17/99
2.3 Outcomes Assessment for UG Engineering Programs
Duties:
This committee has the responsibility to:
a) Oversee the development and implementation of the College's Outcome
Assessment Model for Undergraduate Engineering Programs, with particular
attention to ABET's Engineering Criteria.
b) Serve as a vehicle for programs to exchange experience and coordinate
activities directed towards continuous program improvement.
c) Recommend activities and support innovations in curriculum assessment.
d) Coordinate Program Self-Studies in preparation for ABET reviews.
Membership:
" One member from each undergraduate engineering program of the
College - Selected by each program for terms specified by the program.
" Associate Dean for Academic Affairs and Student Services - Ex-Officio
Voting Member
" One staff member of AA & SS - appointed by Associate Dean
AA&SS, secretary for the committee, Ex-Officio non-voting member
" One Undergraduate Student
" One Department/Program Advisor - three-year term, selected by
the College Advisors.
" Others individuals appointed by the Associate Dean AA&SS
as needed.
Officers: The Committee shall Chaired by the Associate for AA & SS. The College Staff member shall serve as Secretary of the Committee.
Administrative Liaison: Associate Dean for Academic Affairs and Student Services
Established by: Dean
Revision Dates: 9/17/99
2.4 Student Project Advisory
Duties:
This committee has the responsibility to:
a) Develop objectives and policies on the formation and activities of
College sponsored student projects and enforce such policies.
b) Selection of awardees for College funds in support of student projects
c) Serve as a vehicle for programs to exchange experience and coordinate
activities.
d) Recommend activities and support innovations in student projects
Membership:
" A faculty advisors for each recognized College sponsored student
project.
" One staff member of AA & SS - appointed by Associate Dean
AA&SS, secretary for the committee, Ex-Officio non-voting member
" Two Undergraduate Students - appointed annually
Officers: The Committee shall during the spring quarter of each year elect a new Chair for the following year from the continuing members of the Committee. The College staff representative shall serve as Secretary of the Committee.
Administrative Liaison: College Student Project Coordinator
Established by: Dean
Revision Dates: 9/17/99
2.5 Undergraduate Honors
Duties:
This committee has the responsibility to assure an active program for
the support and recognition of undergraduate honors students is fostered
in the College of Engineering. Specific duties include:
1) Determining policy for attaining and retaining of honors status in
the College of Engineering
2) Determining policy for the awarding of College Honors and Honors
based scholarships
3) Selection of Awardees for Honors Research Scholarship Awards,
4) Work in collaboration with the University Honors and Scholars Program,
and
5) Promotion of activities at the College and Department level that
support honors students.
Membership:
" Each undergraduate program in the College shall designate a person
to represent their program on this committee, generally their Honors
Coordinator.
" A student member shall be designated (one-year term) by the Engineering
Council.
" The Associate Dean for Academic Affairs and Student Services.
" Associate Dean for Research .
" A College staff member who monitors student honors status and
student awards shall serve as an Ex-Officio member without voting rights.
Officers: The Committee shall during the spring quarter of each year elect a new Chair for the following year from the continuing members of the Committee. The College Staff representative shall serve as Secretary of the Committee.
Administrative Liaison: Associate Dean for Academic Affairs and Student Services
Established by: Dean
Revision Dates: 9/17/99
2.6 Academic Standards and Progress
Duties:
This committee has the responsibility to recommend policies and rules
relative to academic standards controlling warning, probation, and dismissal
of undergraduate students in the College, monitor the progress of students
in academic difficulty, and implement appropriate actions. Specific
duties include:
a) Develop policy for students being given an academic warning, being
placed on probation or being dismissed from the College to be approved
by CCAA.
b) Review policies of individual Departments regarding probation and
dismissals and recommend policies to CCAA
c) Review Departmental actions to assure administration according to
their individual policies approved by CCAA. While Departmental policy
and recommendations should always be strongly considered, the voting
Committee has the authority to decide the final outcome in all cases.
d) Act as the Committee to recommend actions regarding undecided pre-major
students.
e) Act as the Committee for review and acting upon special reinstatement
petitions. And
f) Recommend to CCAA and others such actions, policies or programs that
may reduce the number of students in academic difficulty.
Membership:
" Each undergraduate program in the College shall designate a faculty
member to represent their program on this committee, generally their
Undergraduate Program Chair.
" Undergraduate Program Advisors are asked to attend meetings of
the Committee and have all privileges of the meeting except the vote.
However, one UG Program Advisor, designated by the advisors annually,
shall have voting rights on the committee.
" A student member shall be designated (one-year term). The student
member may vote on all policies issues, but not on actions regarding
the status of individual students.
" The Minority Engineering Program shall designate a member.
" The Women in Engineering Program shall designate a member.
" The Associate Dean for Academic Affairs and Student Services
shall serve as an Ex-Officio, non-voting member of the Committee.
" A College staff member who monitors student status shall serve
as an Ex-Officio member with voting rights.
Officers: The Committee shall during the spring quarter of each year elect a new Chair for the following year from the continuing members of the Committee. The College Staff representative shall serve as Secretary of the Committee.
Administrative Liaison: Program Coordinator, Student Services
Established by: Dean
Revision Dates: 9/17/99
2.7 Graduate Program Chairs
Duties:
This committee has the responsibility to coordinate activities across
graduate programs of the College for curriculum development, recruitment
of graduate students, and other issues of graduate education.
Membership:
" Each graduate program reporting through the College shall designate
a person to represent their program on this committee, generally their
Graduate Program Chair.
" A graduate student member shall be designated (one-year term).
" The Associate Dean for Academic Affairs and Student Services
shall serve as an Ex-Officio, non-voting member of the Committee.
Officers: The Committee shall during the spring quarter of each year elect a new Chair for the following year from the continuing members of the Committee. The Associate Dean shall serve as Secretary of the Committee.
Administrative Liaison: Associate Dean, Academic Affairs and Student Services
Established by: Dean
Revision Dates: 9/17/99
3. Outreach and Special Projects:
3.1 Honors, Honorary Degrees and Awards
Duties: This committee has the responsibility for assuring the promote recognition of faculty, staff, students and alumni of the College through awards given by the College and nominations for awards outside of the College. This includes the management of current honors and awards programs of the College. This specifically includes:
a)
Maintaining descriptive materials, nomination procedures and records
of awards for each of the College's awards.
b) Seeking nominations for faculty, staff, alumni and friends for the
following awards:
Harrison Faculty Award
Clara M. and Peter L. Scott Faculty Award
Distinguished Alumni Award
Lumley Research Awards
Benjamin G. Lamme Meritorious Achievement Medal
Annual Research Accomplishment Awards
Meritorius Service Citation
Charles E. MacQuigg
Texnikoi Award
c) Making recommendations to the Dean for each award of the College
from the nominations received.
d) Making recommendations for the Dean for Honorary Degrees
e) Making recommendations to the Dean for University and Society-wide
honors.
Membership:
" Five regular faculty members, appointed by the Dean for staggered
2-year terms. No limit is to exist on number of terms of service.
" Associate Dean for Outreach and Special Projects - Ex-Officio
Voting Member
" Associate Dean for Research - Ex-Officio Voting Member
" Representative of the College office appointed by the Assoc.
Dean - Ex-Officio Non-voting Member
" One undergraduate student, 1-year term
" One graduate student, 1-year term
Officers: The Committee shall during the spring quarter of each year elect a new Chair for the following year from the continuing members of the Committee. The College Staff representative shall serve as Secretary of the Committee.
Administrative Liaison: Associate Dean for Outreach and Special Projects
Established by: Dean
Comment: Because of confidential information shared, committee meetings are open to committee members only.
Revision Dates: 9/17/99
4. Research
4.1 EES Advisory Council
Duties: The EES advisory council establishes and approves the policies governing the operation of the Engineering Experiment Station.
Membership:
" Seven members to be appointed by OSU Board of Trustees for 3-year
terms
" Members should be faculty members of the OSU College of Engineering
Officers: The Director of the Engineering Experiment Station is the Chairperson of the Advisory Council and an ex-officio member
Administrative Liaison: Associate Dean for Research
Established by: Ohio Revised Code 3335.27 (4861-25) - Board of Trustees shall have control of (Engineering Experiment) station; advisory council
Revision Date: 9/17/99
4.2 College Research Committee
Duties: The College Research Committee serves in an advisory capacity to the Dean and the Associate Dean for Research on research-related issues.
Membership:
" Five members appointed by the Dean of Engineering for three-year
terms
" Members should be faculty members of the OSU College of Engineering
Administrative Liaison: Associate Dean for Research
Established by: Dean
Revision
Dates: 4/27/01